5 Ways to reduce your Excel File Size

Below are the 5 ways on how to reduce your Excel File Size

Data Cleanup

• Remove unused rows, columns, and data: Eliminate any unnecessary information from your spreadsheet. This includes empty cells, irrelevant data, and extra rows or columns.
• Example: If you have a large dataset with many columns but only use a few for analysis, delete the unused columns.

Formatting

• Minimize complex formatting, colors, and images: Excessive formatting can significantly increase file size. Use basic formatting and avoid overly complex styles.
• Example: Instead of using multiple colors and fonts, stick to a simple color scheme and one or two font styles.

Formulas

• Convert unnecessary formulas to values: If you’re not going to modify the results of a formula, convert it to a static value. This can save space.
• Example: If you have a column of calculated totals, you can convert the formulas to values once the calculations are complete.

Save Format

• Save as .xslb (binary) instead of .xlsx: The .xslb format is a binary file format that typically results in smaller file sizes compared to the .xlsx format.
• Example: When saving your Excel file, choose the .xslb format to potentially reduce its size.

Compression

• Use ZIP compression for sharing large files: Compressing the Excel file into a ZIP archive can reduce its size for sharing purposes.
• Example: If you need to send a large Excel file, compress it into a ZIP file before sharing.

By following these steps, you can effectively reduce the size of your Excel file, improve performance, and make it easier to share.